Periodic Inspection Checklist for Employers: OHS-KATIP Contract, EKIPNET and Mandatory Report Formats

For a periodic inspection report to be considered valid during an audit, it no longer depends solely on the inspection itself: it depends on the person performing the inspection. EKIPNET registration, Contract established via ISG-KATIP and some equipment Ministry's mandatory report format This page summarizes the requirements that employers should check, based on announcements made by the Ministry of Labor and Social Security via isekipmanlari.csgb.gov.tr and the updated text of the Work Equipment Regulation, amended on December 23, 2025, with number 33116.

How is an ISG-KATIP contract established?

• The process employer It can be initiated by the employer's representative, the E-Declaration administrator, or the user with the "Administrator" role. The person who will perform the check is the one who initiates it. authorized person approves.
• The authorized person must have periodic inspection authorization in the system and be registered with SGK (Social Security Institution) 4/A or 4/B insurance. Individuals who have a contract with the Occupational Health and Safety Unit cannot draw up contracts even if they are authorized persons; the system will not allow it.
• Contract is out of control at the latest 1 day before The contract is drawn up and mutually approved; the inspection cannot be carried out on the day the contract is made (Article 7/6).
• The contract specifies the number of reports to be prepared for each equipment group during the contract period. In the Ministry's example, if 5 forklifts, 3 tower cranes, and 3 mobile cranes are to be inspected, 11 is entered in the lifting and conveying section. Inspecting fewer pieces of equipment than specified is not considered a non-conformity; a new contract can be made if the need increases.
• The period between the start and end dates of the contract, starting from May 5, 2025. a maximum of 6 months.
• If the service is obtained from an inspection organization and multiple individuals, a separate contract is made for each authorized person; the process is carried out through the individual, not the organization.
• Contracts initiated but not completed by the employer will be cancelled after 24 hours; contracts approved by the employer but not approved by the authorized person within 48 hours will be cancelled, in which case the process will have to start over.
• For subcontractors, the service address in the contract and the report must be the same. For this, the subcontractor must have a registered workplace with the Social Security Institution (SGK) at the address where the service will actually be provided (such as a construction site), and the contract should be signed after this address is reflected in the ISG-KATIP system.
• Report issued via ISG-KATIP without a contract. invalid and the authority of the person conducting the inspection is suspended for a period of one month (Article 14/A-8; prior to 23.12.2025 this period was six months). No formal or contractual requirements apply to voluntary inspections of equipment not listed in Annex III.

Ministry's mandatory report formats

The Ministry publishes the equipment-specific periodic inspection report format and criteria based on Article 14/B of the Regulation. For equipment whose format has been published, the inspection is carried out according to these criteria, and the report is prepared in this format without changing the main headings and their order. For equipment whose format has not been published, the inspection is carried out according to the criteria in Annex III. The formats for which mandatory use has begun are:

The Ministry announced that the scope will be expanded by publishing draft formats for bridge and portal cranes, cylindrical steam and hot water boilers, and self-propelled industrial vehicles such as forklifts and pallet trucks. The use of the draft formats is not mandatory until a separate announcement is made.

Reports from accredited inspection bodies in these formats must include the organization's logo, trade name, and the TÜRKAK accreditation mark. Minor and major defect grading (Annex III 1.9.1) applies only to equipment for which the Ministry has published reports and criteria documents and has specified grading in those documents.

Employer's checklist when receiving the report.

• Does the report include the name, profession, EKIPNET registration number, and signature of the person who conducted the review? An unsigned report is invalid.
• Is the inspection date at least one day after the approval of the ISG-KATIP contract and before the contract's expiration date?
• Is the service address in the report the same as the address in the contract?
• If the Ministry's format is mandatory for the equipment, is the report in that format?
• For equipment listed in Annex 2 (tower crane, LPG tank and installation, escalator, suspended access equipment; from January 1, 2027, steam boiler, cable transport installation, column work platform and disabled access platform), is the report from an equipment inspection organization?
• If the report indicates that the equipment is unsuitable for use or has gross defects, is the equipment not used until the deficiencies are rectified, and is there a visible warning on it?
• Is the report stored with a wet signature or a secure electronic signature; and for mobile equipment used outside the workplace, is the last report included with the equipment?

The scope of AES Innovation

AES Innovation is a Type A inspection body accredited by TÜRKAK under TS EN ISO/IEC 17020 (AB-0631-M). Our accreditation area is the periodic inspection of electrical installations, and we are accepted as an equipment inspection body within this scope in accordance with Temporary Article 6. Inspections of other equipment are carried out by our authorized engineers and a technical report is prepared; inspection of equipment listed in Annex 2 requires an authorized equipment inspection body within the relevant scope. See. Our Accreditation Scope.

Sources

• Ministry of Labor and Social Security: Points to consider in periodic inspection contracts to be made via ISG-KATIP
• Ministry of Labor and Social Security: Change to the maximum duration of periodic inspection service contracts (May 5, 2025)
• Ministry of Labor and Social Security: Periodic inspection service contracts with subcontractors
• Ministry of Labor and Social Security: Mandatory periodic inspection report format and criteria for electrical group work equipment.
• Ministry of Labor and Social Security: List of work equipment for which reporting is now mandatory.
• Official Gazette, 23.12.2025, number 33116: Amendment to the Work Equipment Regulation.

Relating to: December 2025 amendment, article by article. · Work Equipment Regulation: Summary of Periodic Inspections and Annex III · How to choose an inspection organization?

Frequently Asked Questions

What is the maximum duration for a periodic inspection contract?

According to the ministry's announcement, as of May 5, 2025, the maximum duration for all periodic inspection service contracts in the OHS-KATIP system will be 6 months, from the start to the end date.

Can the inspection be carried out on the day the contract is signed?

No. The contract must be drawn up and mutually approved at least one day before the inspection; a report prepared without a contract is invalid.

Is the Ministry's format mandatory for electrical installation reports?

Yes. From September 1, 2025, the Ministry's report format and criteria must be used for visual inspection and functional testing of electrical installations, low-voltage grounding installations, lightning protection installations, fire detection and warning systems, and 1-36 kV transformer inspections.

Is a single contract with an inspection organization sufficient?

No. Since the process is handled through an authorized person, if the service is received from multiple individuals, a separate contract is made for each person.