Fire Detection and Warning Systems Periodic Inspection Report (ZPKR04) and Criteria (ZPKK04): Ministry Format

Ministry of Labor and Social Security, fire detection and warning systems a mandatory report format for periodic inspectionsZPKR04) and control criteria document (ZPKK04(published. The documents were published on July 18, 2025; 01.09.2025 From [date] onwards, the complete use of this format, both in form and content, is mandatory. The format is based on Article 14/B of the Work Equipment Regulation; the main headings and their order remain unchanged, while the size and layout of the content may be adapted. This page summarizes, based on the documentation, what the criteria are looking for and the sections the report consists of.

Scope and report preparation rules

• This document covers the periodic inspections of fire detection and alarm, emergency lighting, and signage system equipment in buildings subject to the Regulation on Fire Protection of Buildings.
• The inspection report must be prepared separately for each fire control panel zone.
• The findings of non-conformity can be illustrated with photographs as an appendix to the report.
• All equipment (all detectors, all buttons, etc.) in the fire detection, warning, emergency lighting, and guidance system must be inspected and tested without sampling, and the results must be stated in the report (Criterion 30).

Control criteria (ZPKK04)

Limit values and thresholds in the document

• Criterion 16: Cables used in fire detection and alarm systems must be of a type that can withstand fire for at least 60 minutes.
• Criterion 17: Emergency lighting systems that will operate for at least 60 minutes in the event of a power outage in the specified areas must be in place.
• Criterion 18: Emergency directional signs must be able to remain illuminated for at least 60 minutes in the event of a power outage.
• Criterion 25: In stairwells (excluding residential buildings) exceeding 30.5 m (and in elevator shafts containing emergency elevators), a pressurization system is mandatory.
• ZPKR04 Result and Opinion: The system is declared SUITABLE / NOT SUITABLE for use under current conditions for a period of 1 year.

Sections of the report format (ZPKR04)

• 1. COMPANY INFORMATION
• 2. FACILITY INFORMATION (2.1. SYSTEM DETAILS; 2.2. INFORMATION IDENTIFIED REGARDING THE BUILDING)
• 3. TEST VALUES
• 4. INFORMATION ON MEASURING INSTRUMENTS
• 5. INSPECTIONS AND ASSESSMENTS (5.1. VISUAL INSPECTIONS AND DOCUMENT CHECKS; 5.2. FIRE DETECTION AND WARNING DEVICE INSPECTION AND TESTING (All equipment without sampling))
• 6. DISCLOSURE OF DEFECTS
• PHOTOGRAPHS (unnumbered section)
• 7. NOTES
• 8. CONCLUSION AND OPINION
• 9. INFORMATION AND APPROVAL OF THE PERSON AUTHORIZED TO CONDUCT PERIODIC INSPECTIONS.

The main information requested in the report is:

• Header information: Document Code ZPKR04, Publication Date 18.07.2025, Revision No -, Revision Date -, Effective Date 01.09.2025.
• 1. Company Information: Company Name, Periodic Inspection Address, Social Security Registration Number, Report Number, Report Date, OHS-KATIP Contract ID, Periodic Inspection Start Date and Time, Periodic Inspection End Date and Time, Next Periodic Inspection Date.
• Periodic Inspection Method and Scope (printed on the form): TSE CEN/TS 54-14: Fire Detection and Fire Alarm Systems – Part 14: Guidance for Planning, Design, Installation, Commissioning, Use and Maintenance; Regulation on Health and Safety Conditions in the Use of Work Equipment; Regulation on Fire Protection of Buildings; Regulation on Electrical Internal Installations.
• 2.1. System Details: Fire detection system (Automatic/Manual); Fire alarm system (Light/Audible/Light+Audible/Announcement/Other); System operating type (Addressable/Conventional); Reason for inspection (Periodic Inspection/Initial Inspection); Project approval authority; Project approval date and number; Control panel brand/model; Control panel serial number/year of manufacture; Control panel operating voltage; Control panel location; Date of initial inspection/commissioning; Date of last inspection; Detection equipment (Smoke (optical) detector/Heat detector/Alarm button); Warning equipment (Siren/Flasher); Extinguishing equipment (Automatic extinguishing/Fire extinguishers with PTO feature/Fire extinguishers with CO⁰ feature/Hydrants-Fire cabinets).
• 2.2. Information Obtained Regarding the Building: Are there any extensive changes to the installation? (Yes/No/Undetermined); Is there a previous periodic inspection label? (Yes/No); Building occupancy class (Residential, Assembly building, Storage facility, High-risk building, Mixed-use building, Industrial building, Accommodation building, Institutional building, Office building, Commercial); Building hazard class (Low/Medium/High hazard); Hazard category (1/2/3/4); Total usable area of the building (m²); Number of floors; Building height/Structure height (m); Building occupancy permit date; Number of sections; Other findings, if any.
• 3. Test Values: There is a blank space under the heading; no sub-field is defined.
• 4. Instrument Information (side-by-side for two devices): Device name, Calibration date, Calibration validity date, Serial number, Calibration number.
• 5.1. Visual Inspections and Document Checks: 'Inspection Criterion – Evaluation' two pairs of columns; groups: PRELIMINARY INSPECTIONS; FIRE DETECTION AND FIRE WARNING SYSTEM AND INSTALLATION; EMERGENCY LIGHTING AND EMERGENCY DIRECTION SYSTEM; INTEGRATION WITH OTHER MECHANICAL, ELECTRICAL AND ELECTRONIC SYSTEMS DURING A FIRE.
• 5.1 Emergency lighting group also includes unnumbered items in the criteria list: Suitability of emergency lighting fixtures; Presence and adequacy of emergency lighting system - panel front (lux value according to TS EN 12464); Presence and adequacy of emergency directional signs in emergency exit halls; Suitability of lighting durations of emergency lighting units; Suitability of lighting levels of emergency lighting units; Automatic activation of emergency lighting and directional systems in case of power failure.
• 5.1 Separate item in the integration group: Whether the circuit breakers in the electrical installation are working in case of a fire, whether there are backup power sources for the sections that should not be de-energized, and whether they are automatically activated.
• 5.2. Fire Detection and Alarm Device Inspection and Testing (all equipment without sampling) table: Description/Code, Section Name/Description, Equipment Name/Quantity; Evaluation columns: Is it in the location shown in the project?, Accessibility, Installation status, Test, Is the audible warning sufficient?, Is the visual warning sufficient?, Is the addressing correct?
• Table 5.2 rows are loop-based (Loop 1, Loop 2…); equipment rows: Optical smoke detector, Heat detector, Fire alarm button, Siren, Flasher (visual and audible), Other. Example Loop 1 evaluation: audible/visual warning for detectors and buttons UG, visual warning for siren UG, others U.
• According to Criterion 30, the code or description of each piece of equipment in the project is specified and entered into the table in the report format.
• Evaluation marks: SUITABLE (S), NOT SUITABLE (NS), NOT APPLICABLE (NOT APPLICABLE); defect degree (*) mild, (**) severe.
• 6. Defect Descriptions and Photos: Free text/photo space.
• 7. Notes: free text area (indicated here if testing failed — Explanation 1).
• 8. Conclusion and Opinion: 'Following the periodic inspection of the Fire Detection and Warning System, whose technical specifications are detailed above, as of the periodic inspection date, its use under existing conditions for a period of 1 year is deemed SUITABLE / NOT SUITABLE.' This selection, along with a minor defect note and a major defect description, is printed in Explanations Form 1-5.
• 9. Information and Approval of the Person Authorized to Conduct Periodic Inspections: Name, Surname, Profession, Authorized Person Registration Number, Signature.
• Report conclusion: 'This report has been prepared in ………… [numbers] copies.'‘
• According to the 'Notes' line in ZPKK04, the full names, signatures, professional titles, diploma numbers, date and number, project approval validity period, etc. of those who approved the project will be added (there is no separate field for this in the report format; in section 2.1, there are only the 'Project approval authority' and 'Project approval date and number' fields).
• The report format does not include a field for the EKIPNET number; instead, it uses the 'ISG-KATIP Contract ID' field as the contract identifier.

Defect rating and notes in the document

• ZPKK04 Note 1: Degree of defect: (*) means slightly defective and (**) means severely defective.
• ZPKK04 Note 2: If the manufacturing regulations or standards of a piece of work equipment do not permit the application of the above control criteria, then these criteria are simply not applied to that equipment. This is indicated by referring to the relevant manufacturing regulation or standard number.
• ZPKK04 Note 3: If there is no project approved by the Approval Authority, only a status assessment can be made. The suitability of the assessment does not eliminate the need for a project.
• ZPKK04 Note 4: Periodic inspection does not cover the accuracy of the fire detection and warning system project. It is based on the approved project.
• ZPKK04 Table 'Notes' row: The full names, signatures, professional titles, diploma numbers, date and number of those approving the project, project approval validity period, etc. will be added.
• ZPKK04 table 'Notes' row: The conformity of the installation to the project and the project's compliance with the Regulation on Fire Protection of Buildings and related standards will be evaluated.
• ZPKR04 (6. Defect Explanations): Defect degree; (*) means slightly defective and (**) means seriously defective. Evaluation is done as “SUITABLE (S)”, “UNSUITABLE (U)” and “NOT APPLICABLE (UG)”.
• ZPKR04 (8. Conclusion and Opinion): Minor defects identified must be rectified by the next periodic inspection date. (This note will only be written if minor defects are identified.)
• ZPKR04 Definition of Serious Defects: If the test results of detectors, fire alarm buttons, and sirens are insufficient, b) the fire panel does not detect incoming warnings, c) emergency lighting arrangements and illumination levels in escape routes and exit halls are inadequate, d) the battery voltage is low, it should be considered a serious defect.
• ZPKR04 Explanation 1: The company requesting the inspection is asked to provide a "Smoke Detector Test Apparatus" before the inspection. If such an apparatus is available at the workplace, the smoke detectors are tested. Otherwise, testing by burning paper or cloth is not permitted as it would be dangerous. If the test could not be performed for this reason or any other reason, it is noted in the notes section.
• ZPKR04 Explanation 2: Heat detectors are checked using a "Heat Detector Test Apparatus". If such an apparatus is not available in the workplace, these tests can be performed with hair dryers.
• ZPKR04 Explanation 3: Fire alarm buttons are tested directly on the button itself.
• ZPKR04 Explanation 4: Siren tests should be carried out in accordance with the provisions of Article 81-(5) of the "Regulation on Fire Protection of Buildings".
• ZPKR04 Explanation 5: Periodic inspection does not cover the accuracy of the fire detection and warning system project. It is based on the approved project. In the absence of a project, the inspection is for the purpose of determining the current situation. The suitability of the findings does not eliminate the need for a project.
• ZPKR04 (Table 5.2 below): The evaluation section of the table related to Loop 1 has been filled out as an example.

The scope of AES Innovation

This inspection is outside the scope of AES Innovation's accreditation (our accreditation area is periodic inspection of electrical installations); the inspection is carried out by our authorized engineers registered with EKİPNET. The use of the Ministry's format is mandatory, regardless of who performs the inspection.

For the inspection to be carried out, a contract must be drawn up and approved between the employer and the authorized person conducting the inspection via the ISG-KATIP system at least one day prior to the inspection; a report issued without such a contract is invalid.

Relating to: Service page · ISG-KATIP contract and mandatory report formats · Work Equipment Regulation and Annex III

Sources

• Ministry of Labor and Social Security Work Equipment documents: ZPKK04 and ZPKR04 (Mandatory Documents)
• Ministry of Labor and Social Security: Mandatory periodic inspection report format and criteria for electrical group work equipment.

Frequently Asked Questions

Since when has the ZPKR04 format been mandatory?

According to the ministry's announcement, as of September 1, 2025, the complete and accurate use of this format, both in form and content, is mandatory during periodic inspections of fire detection and alarm systems.

Can the format's appearance be changed?

The content can be used with the same size and layout as the main headings, but without changing their order.

Is every item in the criteria document required for every piece of equipment?

No. According to the document's note, the criteria may vary depending on the equipment's place of use, purpose, type, and model; whether or not a criterion is required for that equipment is determined by examining the relevant legislation and standard articles.